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College Policies

Every stage of your BCFE journey is guided by policies and procedures. These policies serve to protect you and inform you of your rights and responsibilities. You should broadly familiarise yourself with these documents.

Those policies are summarised in alphabetical order with a link to the full policy under each summary.

Diverse Student Group

Access to Education for All

This policy aims to underpin BCFE’s commitment to a learning environment in which all BCFE’s students have equal opportunity to take full advantage of pursuing their further education while accessing courses in the college. BCFE is committed to providing additional and reasonable accommodations that will help to remove potential barriers that could prevent some students from equitable participation in their studies while in BCFE. The college strives to ensure no student is disadvantaged over another while pursuing their studies in BCFE and that their achievement can be compared fairly to the achievement of their peers. BCFE offers equity of access to its courses regardless of gender, civil status, family status, sexual orientation, religious belief, age, disability, learning difficulty, race, ethnicity, or socio-economic background. BCFE is committed to ensuring that equity, diversity, respect, and inclusion are firmly at the forefront of access to education for all in BCFE.

Access to Education for All policy document


This policy clarifies the procedure involved in applying to undertake a course in BCFE and the steps that must be taken before you become a fully registered student. It also outlines the application procedure you must follow to defer, delay course completion, repeat or apply to complete the second year of your course.

Admissions policy document

Students sitting Exam

Assessment Malpractice

This policy sets out clear definitions of both academic integrity and plagiarism and outlines how you can ensure that the evidence you submit for assessment meets the standard. Academic integrity is ‘the expectation that teachers, students, researchers, and all members of the academic community act with honesty, trust, fairness, respect, and responsibility. Academic integrity is a fundamental principle that should underpin all academic activity in BCFE. Breaching academic integrity is known as ‘academic misconduct’. Plagiarism is an example of ‘academic misconduct’ and this means using the work of others without acknowledging the original source.

Assessment Malpractice policy document


As a registered full-time student, you must participate fully on your course. Full attendance is desirable for your sequential learning and award success whether you are in-class or online. Each class builds on the knowledge, skills, and competencies of the previous class. Vital information about subject assessment, course and college activities are delivered in class and unless you attend you will miss this information. Your course in BCFE will train you for the workplace, and in the workplace, absenteeism will not be tolerated. BCFE monitors subject and daily attendance. Students who are not attending specific subjects could run the risk of not having assessments accepted and students who are not attending the daily timetable will be deemed to have opted out of the course. In general, a minimum of 75% attendance is required in all subjects.

It is a legal requirement that BCFE monitors and records your attendance. BCFE uses a software programme called Vsware to do so. Every teacher is required to complete attendance at each class. BCFE is then obliged to report this attendance to SUSI, the Department of Employment and Social Protection (DEASP) or SOLAS for Traineeship allowances upon request. Poor attendance will therefore affect your grant, DEASP allowance or Traineeship allowance.

Those students who provide a medical certificate will be marked accordingly on VSware, however those students who are on long term sick leave will have their position on the course reviewed after 1 month and could be asked to withdraw for academic reasons.

Attendance policy document


BCFE, as a constituent college of City of Dublin ETB, is bound by its CCTV Policy. This policy supplements the CCTV privacy notice in BCFE and the City of Dublin ETB Data Protection Policy. This policy outlines the reasons why CCTV is used and what CCTV data is collected.

CCTV policy document

Code of Conduct

The Code of Conduct sets out the standards of behaviour that BCFE expects of you. You should familiarise yourself with these expectations as understanding your responsibilities will help you to make the most of your experience and gives you the opportunity to contribute to a positive learning environment for others while you are a student in BCFE. The primary aim of this Code of Conduct is to create an inclusive learning environment. BCFE upholds to administer this Code of Conduct fairly and consistently and is required to record all incidents on individual student profiles where necessary. All students are given every opportunity to engage with students supports (internal and external referral) throughout the entire process.

Code of Conduct policy document

Child Protection Safeguarding Statement and Procedures

Recognising that there are some students under the age of 18 attending BCFE, and that child protection and welfare considerations permeate all aspects of college life; BCFE policies, procedures, practices and activities will adhere fully to the principles and requirements of the Children First Act 2015, Children First: National Guidance for the Protection and Welfare of Children 2017, the Child Protection Procedures for Primary and Post Primary Schools 2017 and Tusla Guidance on the preparation of Child Safeguarding Statements.

Child Protection Safeguarding Statement and Procedures policy document

Complaint Procedure

A procedure for processing complaints made by parents/guardians of students OR adult student(s) currently enrolled in a City of Dublin ETB school/centre against a staff member employed by City of Dublin ETB. This procedure outlines the informal and formal approaches to resolution that must be undertaken.

Complaint Procedure policy document

Students at Computer

Computer Usage

City of Dublin ETB has developed a clear and comprehensive policy in relation to ICT usage. As a student in BCFE you will

  1. receive a email address,
  2. have access to ICT equipment, and
  3. you may have a device on loan such as a laptop.

This policy governs use of that equipment and ICT access and especially refers to email, the internet, use of social media, software, mobile devices and displaying material of an obscene or offensive nature.

Computer Usage policy document

Data Processing Policy

This City of Dublin ETB policy clearly sets out BCFE’s approach to Data Protection, Data Processing and GDPR. This policy outlines BCFE’s responsibilities regarding the capture, retention and sharing of your data.

Data Processing policy document

Dignity and Respect Policy

BCFE is committed to promoting dignity and respect and facilitating the right of you and every other member of BCFE’s community to study and work in an environment, real or online, which is free from bullying, harassment, or discrimination.

This policy aims to:

  • Clearly establish that BCFE does not tolerate any form of bullying, harassment, or discrimination.
  • Raise awareness of the prevention of bullying, harassment, or discrimination.
  • Empower you as a student to ensure that your rights are respected and to also have responsibility for your own actions, ensuring they do not infringe others’ rights
  • Clearly outline the steps you must take if you feel that you are being bullied, harassed, intimidated, or discriminated against. These steps include informal and formal approaches to resolution and will uphold the rights of both the complainant and the person against whom the allegation is made.
  • Use existing policies and procedures, wherever appropriate to ensure that problems can be addressed effectively and quickly.

Dignity and Respect policy document

Use of Correct Pronouns

Gender Identity and Expression

BCFE is committed to providing a welcoming, gender-inclusive working and learning environment where every member of the campus community will be treated with respect and dignity irrespective of their gender identity, gender expression and sex characteristics.

Changing recorded name and/or gender

As you know, students must provide proof of identity at registration and this is then matched to official SOLAS, DEASP and DFHERIS records. If you wish to change your gender and/or your name/email address on official BCFE’s systems and Certification the following documents are needed.

  • Gender Marker, check your document Certificate for Gender Change
  • Deed Pole for Name change

You will also need to alert your Course Co-ordinator to your preferred name. This will be recorded on BCFE’s Student Management Database Systems (VSware) beside your birth name. This is so that BCFE staff can respect your preferred name.

Gender Identity and Expression policy document

Life Drawing Protocols

Life Drawing plays an important role in the development of students’ drawing skills across the majority of programmes being run in the Art department of BCFE. The life drawing protocols outlines the procedures, protocols and responsibilities of all participants involved in the life drawing classes. 

Life Drawing Protocols policy document

Out of College Activities Policy

BCFE provides students with opportunities to participate and engage in a range of Out of College Activities (OCAs) such as social, sporting, educational, training, and cultural activities. OCA’s provide significant learning opportunities to complement the classroom learning experience. This policy governs all aspects of OCAs.

Out of College Activities policy document

Happy Students

Student Retention Policy

BCFE is aware that students can face considerable challenges when they commence a course of study. The aim of the Student Retention policy is to encourage and support students to complete their course. This includes providing course induction, supports (where applicable) and providing options to assist students in completing their award.

Student Participation Policy: You will be asked to complete the Student Participation policy form. This form identifi es how you can successfully participate in your course of study in BCFE to achieve your full award. This form brings together all aspect of college life and clearly lays out the standards expected of you during your time in BCFE.

Student Retention policy document

Student Participation policy as signed by students

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